Portal Integrators — AI software and applied engineering for operations teams
Portal Integrators is a Seattle-based software and engineering firm that builds AI applications for operations teams. We offer the Operra suite of AI apps, applied AI and Microsoft 365 engineering, an AI accuracy service, and concept apps you can try.
Operra. Intelligence for operations.
A suite of three applications, each built to solve one specific problem in the way people actually work.
Reads your documents. Surfaces what matters. Weekly intelligence reports from the documents your team already creates — meeting notes, reports, client communications.
Upload two files. Get every discrepancy explained. Universal numeric reconciliation without the formulas, VLOOKUPs, or manual matching. Works on anything with numbers on both sides.
Voice capture in the field. Structured reports in minutes. An inspection platform for teams who currently write notes on their phone and retype everything back at the office.
What does AI say about you? We make sure it's true.
Your customers don't just Google you anymore. They ask ChatGPT, Gemini, and Claude — and the answer they get might be incomplete, outdated, or flat-out wrong. We find out what AI says about your business, and we fix it. No tricks, no gaming the system. Just your real story, told accurately.
The AI audit.
We ask the major chatbots the questions your customers ask — who you are, what you do, how you compare — and document every gap, error, and omission in what comes back.
- — Tested across ChatGPT, Gemini, Claude, and Perplexity
- — The questions real buyers actually ask
- — Every inaccuracy documented
- — A written report you keep
Fix the record.
Chatbots answer from what they can find and read. We rebuild your online presence so machines can find the facts — and repeat them correctly.
- — Website content rewritten for AI readability
- — Structured Q&A pages about your business
- — Directory and profile cleanup
- — Technical access for AI crawlers
Keep it true.
Models update. Answers drift. We re-run the audit on a schedule, catch new errors early, and keep your record straight as the AI landscape shifts.
- — Quarterly re-testing
- — Before-and-after comparisons
- — New model coverage as it ships
- — One page. What changed, what we did.
Millions of people already get their answers from AI. When they ask about your business, the answer should be accurate — and yours.
Start with the audit. You'll see exactly what AI is telling your customers today — before you spend a dollar fixing it.
Scrolls down to the contact section on this page — you'll send us a quick email to start the conversation, not an automatic report or a scheduled call.
When the product doesn't exist yet, we build it with you.
Applied AI engineering: we build the AI change strategy and Microsoft 365 implementation ourselves, not just recommend it.
AI application development
We build production-ready applications using Lovable and Claude. Browser-first, privacy-respecting, no vendor lock-in. You get working software and the code to keep running it.
A typical engagement: a logistics team's dispatch coordinators retype the same shipment details from incoming emails into three different systems every day. We build a browser-based app that reads the inbox, pulls out the shipment fields, and writes them into the systems already in use, with nothing stored beyond the browser session. No new platform for anyone to learn, and the code ships to the client's own repository when we're done.
- — Browser-first architecture with client-side AI
- — Zero-storage privacy model where appropriate
- — Microsoft 365, SharePoint, and Teams integration
- — Complete deployment and handoff
Microsoft 365 intelligence
Custom Copilot workflows, SharePoint sites people actually use, Teams apps that get opened. Automation that fits the M365 stack you already pay for.
A typical engagement: a construction firm's project managers spend Friday afternoons pulling status updates from a dozen SharePoint sites into one report by hand. We build a Copilot workflow that gathers the same fields automatically and posts a formatted summary to a Teams channel every Friday morning, so the review meeting starts with a decision instead of a data-gathering exercise.
- — Custom Copilot prompts and workflows
- — SharePoint that supports real work
- — Teams apps for internal communication
- — Power Platform automation
Process intelligence
Before building anything, we figure out whether you need AI, traditional automation, or a better SOP. Not every problem needs a model behind it.
Often the answer is the last one. We'll tell you.
- — Workflow analysis and optimization
- — AI-driven automation design
- — Integration with existing systems
- — Ongoing refinement and support
Published. By Wiley.
We wrote the books on Microsoft 365, SharePoint, and Teams. Literally. Three titles in the For Dummies series — the most recent published in 2025 — which means we know this stack at the level that comes from having to explain it clearly enough to publish.
Work. Built and running.
Applications built by Portal Integrators. Each link opens the live app.
Monitors how a brand is perceived, scores content before it publishes, and ties content quality to ad spend performance.
Two pipelines turn raw project documents and RFPs into draft estimates and proposals.
Turns every customer conversation into weekly briefs that surface what’s getting worse, who’s at risk, and what needs attention. Currently in early access.
Who we are. Rosemarie Withee.
Rosemarie Withee is an AI Change Strategist who helps organizations navigate AI-driven transformation. She aligns teams, streamlines adoption, and delivers lasting value. She brings over a decade of agile leadership experience as a Product Owner at Portal Integrators, with deep expertise in Scrum methodologies, user-centered design, and cross-functional collaboration. She is a Certified Scrum Master and Certified Product Owner, author of six Wiley "For Dummies" titles on Microsoft Teams, SharePoint, and related Microsoft 365 technologies, and a passionate advocate for human-centered AI adoption.
Got a process that feels broken? Let's look at it.
First call is free. We'll tell you honestly whether we can help, and if we can't, we'll tell you who can.
We scope before we quote — no fixed pricing published here because the right approach depends on what you're solving.